Frequently Asked Questions (FAQ)
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Microsoft Office SharePoint Server 2007
Frequently Asked Questions
General Information
What is Microsoft Windows SharePoint Services? How is it related to Microsoft Office SharePoint
Server 2007?
Windows SharePoint Services is the solution that enables you to create Web sites for information sharing and document
collaboration. Windows SharePoint Services — a key piece of the information worker infrastructure delivered in Microsoft
Windows Server 2003 — provides additional functionality to the Microsoft Office system and other desktop applications,
and it serves as a platform for application development.
Office SharePoint Server 2007 builds on top of Windows SharePoint Services 3.0 to provide additional capabilities
including collaboration, portal, search, enterprise content management, business process and forms, and business
intelligence.
What is Microsoft Office SharePoint Server 2007?
Microsoft Office SharePoint Server 2007 is an integrated suite of server capabilities that can help improve organizational
effectiveness by providing comprehensive content management and enterprise search, accelerating shared business
processes, and facilitating information-sharing across boundaries for better business insight. Office SharePoint Server
2007 supports all intranet, extranet, and Web applications across an enterprise within one integrated platform, instead of
relying on separate fragmented systems. Additionally, this collaboration and content management server provides IT
professionals and developers with the platform and tools they need for server administration, application extensibility, and
interoperability.
Who is Office SharePoint Server 2007 designed for?
Office SharePoint Server 2007 can be used by information workers, IT administrators, and application developers.
What are the main benefits of Office SharePoint Server 2007?
Office SharePoint Server 2007 provides a single integrated platform to manage intranet, extranet, and Internet
applications across the enterprise.
Business users gain greater control over the storage, security, distribution, and management of their electronic content,
with tools that are easy to use and tightly integrated into familiar, everyday applications.
Organizations can accelerate shared business processes with customers and partners across organizational boundaries
using InfoPath Forms Services–driven solutions.
Information workers can find information and people efficiently and easily through the facilitated information-sharing
functionality and simplified content publishing. In addition, access to back-end data is achieved easily through a browser,
and views into this data can be personalized.
Administrators have powerful tools at their fingertips that ease deployment, management, and system administration, so
they can spend more time on strategic tasks.
Developers have a rich platform to build a new class of applications, called Office Business Applications, that combine
powerful developer functionality with the flexibility and ease of deployment of Office SharePoint Server 2007. Through
the use of out-of-the-box application services, developers can build richer applications with less code.
Windows SharePoint Serices
Frequently Asked Questions
What is Windows SharePoint Services?
Windows SharePoint Services is a versatile technology included in Microsoft Windows Server 2003 that enables
organizations and business units of all sizes to increase the efficiency of business processes and improve team
productivity. With tools for collaboration that help people stay connected across organizational and geographic
boundaries, Windows SharePoint Services gives people access to documents and information they need. With a familiar,
Web-based interface and close integration with everyday tools including the Microsoft Office system of productivity
programs, Windows SharePoint Services is easy to use and can be deployed rapidly. Users can create workspaces and
then publish, store, share, and keep track of information, workflow, and documents.
Built on Microsoft Windows Server 2003, Windows SharePoint Services also gives organizations a cost-effective
foundation platform for building Web-based business applications that can scale easily to meet the changing and
growing needs of your business. Robust administrative controls for managing storage and Web infrastructure give IT
departments a cost-effective way to implement and manage a high-performance collaboration environment.
Who should consider using Windows SharePoint Services?
Windows SharePoint Services is a technology that enables people to collaborate in browser-based workspaces while
providing a manageable infrastructure and extensible application platform for improving the efficiency of business
processes. A variety of audiences benefit from the enhanced collaboration and productivity provided by Windows
SharePoint Services:
Organizations, business units, and teams seeking increased productivity and access to the people, documents, and
information they need.
Organizations of any size that want to start tactical implementation of collaboration tools, standardize existing
infrastructure, or invest in strategic use of collaboration systems that integrate well with existing line-of-business
applications.
IT departments seeking better control over and security of company data, while adding value and efficiency to lines of
business.
Developers creating rich and scalable Web-based applications.
Why should I consider using Windows SharePoint Services for my organization?
Windows SharePoint Services offers you benefits in four primary areas:
Efficient collaboration: Help your employees and teams to stay connected and productive by providing access to the
people, documents, and information they need.
Rapid deployment, ease of use: Deploy collaboration applications quickly that are easy to use through integration with
familiar productivity tools such as the Microsoft Office system.
Manageable infrastructure: Manage the security of your organization’s information resources by deploying a scalable
storage infrastructure with powerful administration services and controls.
Robust foundation platform for Web-based applications: Increase business process efficiency by creating Web
applications and workflow scenarios on a cost-effective, extensible platform.
What’s new in Windows SharePoint Services 3.0?
Key improvements to Windows SharePoint Services in Version 3.0 include:
Improvements to collaboration workspaces: SharePoint sites now offer e-mail and directory integration, alerts, RSS
publishing, templates for building blogs (also known as weblogs) and wikis (Web sites that can be quickly edited by team
members—no special technical knowledge required), event and task tracking, improved usability, enhanced site
navigation, and more.
Enhancements to content storage: SharePoint lists and libraries now provide per-item security for better data control and
integrity, a recycle bin, and enhanced flexibility for storing more types of content. Row and column capacity has also
been increased, as has retrieval speed. Windows SharePoint Services 3.0 can be easily integrated with smart client tools.
In particular, close integration with Microsoft Office Outlook 2007 provides offline access to events, contacts, discussions,
tasks, and documents.
Easier provisioning of workspaces: Windows SharePoint Services 3.0 provides more sophisticated and flexible security, as
well as greater control over security settings and permissions.
A more robust foundation for Web applications: Windows SharePoint Services 3.0 provides greater flexibility for
customization and development of Web-based services and applications built on the Windows SharePoint Services
platform.
My company currently uses Windows SharePoint Services. Why should we upgrade to Windows
SharePoint Services 3.0?
Windows SharePoint Services 3.0 offers many new and enhanced features that help business organizations of all sizes
further improve individual and team productivity, and the efficiency of their business processes. These new and improved
features help employees to implement and manage workspaces and team sites more easily without help from IT, simplify
and improve the management and maintenance of documents stored on SharePoint sites, and provide more robust and
easy-to-use collaboration tools that encourage information sharing within the organization. Windows SharePoint Services
3.0 also provides IT departments with enhanced control of company resources and a more flexible and robust foundation
for building new, Web-based applications and services that can connect to and capitalize on existing line-of-business
applications.
How does Windows SharePoint Services integrate with the Microsoft Office system?
Through a set of Web services and documented application interfaces, Windows SharePoint Services can be easily
integrated with smart client tools. Users easily adopt these new tools because of their similarity to other familiar
environments, such as the Microsoft Office system. For example, Microsoft Office Word, Microsoft Office Excel, Microsoft
Office PowerPoint, Microsoft Office InfoPath, Microsoft Office Project, and Microsoft Office OneNote can use information
in SharePoint sites natively. Users can create workspaces, post and edit documents, and assign tasks, all while working on
documents stored in SharePoint sites. With Microsoft Office Outlook 2007, users can view calendars and contact lists
stored on SharePoint sites and can create and manage sites for editing documents and organizing meetings.
What is the relationship between Windows SharePoint Services, Microsoft Office SharePoint Server
2007, and Microsoft Office SharePoint Designer 2007?
Windows SharePoint Services is a key component of Microsoft SharePoint Products and Technologies, which include:
Windows SharePoint Services, formerly named SharePoint Team Services, a versatile technology in Windows Server
2003. In addition to its collaborative features, Windows SharePoint Services also exposes platform services and a
common framework for document storage and management, as well as search, workflow, rights management,
administration, and deployment features. These services provide the foundation for building scalable business
applications.
Office SharePoint Server 2007, an integrated suite of easy-to-use server applications that help people and teams improve
their efficiency and effectiveness. Office SharePoint Server 2007 connects sites, people, and business processes—
facilitating knowledge sharing by offering ready-to-go, enterprise-wide functionality for records management, search,
workflows, portals, personalized sites, and more. Office SharePoint Server 2007 extends the capabilities of Windows
SharePoint Services by providing highly flexible organization and management tools for SharePoint sites, and by making
it possible for teams to publish information to the entire organization.
Office SharePoint Designer 2007, which provides tools for customizing Windows SharePoint Services and Office
SharePoint Server 2007 sites, and for creating reporting tools and application templates without writing new code or
deploying new code on your servers.
Microsoft Office InfoPath 2007
Frequently Asked Questions
Overview
What is Office InfoPath 2007 and what does it do?
Office InfoPath 2007 can help you efficiently gather information through rich, dynamic forms. The information collected
can easily be reused throughout organizations and across business processes because Office InfoPath 2007 uses XML
and other standards to integrate with your existing infrastructure. Office InfoPath 2007 customers who share information
across their organizations and business processes can help improve their business impact. Microsoft Office SharePoint
Server 2007 offers InfoPath Forms Services to help customers get control over their forms management, as well as
extending the reach of electronic forms to Web browsers and mobile devices.
What does Office InfoPath 2007 provide?
Office InfoPath 2007 provides you with an easy and efficient way to create, deploy, and manage rich, interactive forms.
In addition, Office InfoPath 2007 provides a user-friendly interface for entering information using the familiar Microsoft
Office user interface. Ready-to-use sample forms in Office InfoPath 2007 provide templates for common usage scenarios.
What do InfoPath Forms Services and Office SharePoint Server 2007 provide?
Office SharePoint Server 2007 with InfoPath Forms Services provides organizations with a tool to centralize the
management and deployment of electronic forms across the organizations. InfoPath Forms Services also adds the
powerful new capability to render InfoPath forms to Web browsers and mobile devices, so that people can fill out forms
without having InfoPath installed.
Who is Office InfoPath 2007 designed for?
Office InfoPath 2007 and InfoPath Forms Services were designed to work together, enabling teams and organizations to
collect and use information easier. Office InfoPath 2007 is valuable to organizations that need an efficient and flexible
way to collect and integrate information using the familiar Microsoft Office environment. It also provides standards-based
integration with your current infrasturcture. Users of many skill levels can create and deploy electronic forms to efficiently
gather information.
Why should I consider using Office InfoPath 2007?
Office InfoPath 2007 can help you obtain information in a timely manner, which can then help you make informed and
effective decisions. You can use Office InfoPath 2007 to:
Collect information quickly and validate it against your organization's business criteria. This helps reduce errors, prevents
you from having to redo work, and can help you get the information you need more quickly and accurately.
Gather information so that it can be reused and shared across business processes and throughout your organization.
Provide you with a flexible way to collect information so you can adjust to changing business conditions.
Take advantage of existing IT investments and knowledge to ease deployment costs.
Structure information gathering processes that are difficult to manage or require excessive manual review and validation.
What are some of the typical ways teams and organizations might use Office InfoPath 2007 and
InfoPath Forms Services?
Office InfoPath 2007 and InfoPath Forms Services can be applied to many different scenarios, either within organizations
and workgroups, or across suppliers and partners. Using InfoPath forms solutions:
A division manager can design and implement a performance appraisal system.
A company can implement a timecard or expense reporting system. The IT department can centralize the management
of forms for every organization under in a single environment
A health insurance company can create and implement its forms, and then integrate them into its database system and
with the business processes of member hospitals.
A team or workgroup can submit weekly status reports.
When do I need InfoPath and when should I use Office SharePoint Server 2007 and InfoPath Forms
Services?
When combined as a forms platform, Office InfoPath 2007and InfoPath Forms Services provide an end-to-end solution for
organizations that seek to streamline forms-driven processes using electronic forms.
Office InfoPath 2007 is used for designing and deploying forms, as well as enabling rich client fill in. Office InfoPath
2007 is used to deploy InfoPath forms as Microsoft Outlook e-mail messages.
Office InfoPath 2007 is also used to collect information and update Microsoft Access databases automatically
InfoPath Forms Services is used to centralize the management of forms throughout the entire organization. InfoPath
Forms Services is used to extend InfoPath forms to Web browsers and mobile devices.
Frequently Asked Questions
General Information
What is Microsoft Windows SharePoint Services? How is it related to Microsoft Office SharePoint
Server 2007?
Windows SharePoint Services is the solution that enables you to create Web sites for information sharing and document
collaboration. Windows SharePoint Services — a key piece of the information worker infrastructure delivered in Microsoft
Windows Server 2003 — provides additional functionality to the Microsoft Office system and other desktop applications,
and it serves as a platform for application development.
Office SharePoint Server 2007 builds on top of Windows SharePoint Services 3.0 to provide additional capabilities
including collaboration, portal, search, enterprise content management, business process and forms, and business
intelligence.
What is Microsoft Office SharePoint Server 2007?
Microsoft Office SharePoint Server 2007 is an integrated suite of server capabilities that can help improve organizational
effectiveness by providing comprehensive content management and enterprise search, accelerating shared business
processes, and facilitating information-sharing across boundaries for better business insight. Office SharePoint Server
2007 supports all intranet, extranet, and Web applications across an enterprise within one integrated platform, instead of
relying on separate fragmented systems. Additionally, this collaboration and content management server provides IT
professionals and developers with the platform and tools they need for server administration, application extensibility, and
interoperability.
Who is Office SharePoint Server 2007 designed for?
Office SharePoint Server 2007 can be used by information workers, IT administrators, and application developers.
What are the main benefits of Office SharePoint Server 2007?
Office SharePoint Server 2007 provides a single integrated platform to manage intranet, extranet, and Internet
applications across the enterprise.
Business users gain greater control over the storage, security, distribution, and management of their electronic content,
with tools that are easy to use and tightly integrated into familiar, everyday applications.
Organizations can accelerate shared business processes with customers and partners across organizational boundaries
using InfoPath Forms Services–driven solutions.
Information workers can find information and people efficiently and easily through the facilitated information-sharing
functionality and simplified content publishing. In addition, access to back-end data is achieved easily through a browser,
and views into this data can be personalized.
Administrators have powerful tools at their fingertips that ease deployment, management, and system administration, so
they can spend more time on strategic tasks.
Developers have a rich platform to build a new class of applications, called Office Business Applications, that combine
powerful developer functionality with the flexibility and ease of deployment of Office SharePoint Server 2007. Through
the use of out-of-the-box application services, developers can build richer applications with less code.
Windows SharePoint Serices
Frequently Asked Questions
What is Windows SharePoint Services?
Windows SharePoint Services is a versatile technology included in Microsoft Windows Server 2003 that enables
organizations and business units of all sizes to increase the efficiency of business processes and improve team
productivity. With tools for collaboration that help people stay connected across organizational and geographic
boundaries, Windows SharePoint Services gives people access to documents and information they need. With a familiar,
Web-based interface and close integration with everyday tools including the Microsoft Office system of productivity
programs, Windows SharePoint Services is easy to use and can be deployed rapidly. Users can create workspaces and
then publish, store, share, and keep track of information, workflow, and documents.
Built on Microsoft Windows Server 2003, Windows SharePoint Services also gives organizations a cost-effective
foundation platform for building Web-based business applications that can scale easily to meet the changing and
growing needs of your business. Robust administrative controls for managing storage and Web infrastructure give IT
departments a cost-effective way to implement and manage a high-performance collaboration environment.
Who should consider using Windows SharePoint Services?
Windows SharePoint Services is a technology that enables people to collaborate in browser-based workspaces while
providing a manageable infrastructure and extensible application platform for improving the efficiency of business
processes. A variety of audiences benefit from the enhanced collaboration and productivity provided by Windows
SharePoint Services:
Organizations, business units, and teams seeking increased productivity and access to the people, documents, and
information they need.
Organizations of any size that want to start tactical implementation of collaboration tools, standardize existing
infrastructure, or invest in strategic use of collaboration systems that integrate well with existing line-of-business
applications.
IT departments seeking better control over and security of company data, while adding value and efficiency to lines of
business.
Developers creating rich and scalable Web-based applications.
Why should I consider using Windows SharePoint Services for my organization?
Windows SharePoint Services offers you benefits in four primary areas:
Efficient collaboration: Help your employees and teams to stay connected and productive by providing access to the
people, documents, and information they need.
Rapid deployment, ease of use: Deploy collaboration applications quickly that are easy to use through integration with
familiar productivity tools such as the Microsoft Office system.
Manageable infrastructure: Manage the security of your organization’s information resources by deploying a scalable
storage infrastructure with powerful administration services and controls.
Robust foundation platform for Web-based applications: Increase business process efficiency by creating Web
applications and workflow scenarios on a cost-effective, extensible platform.
What’s new in Windows SharePoint Services 3.0?
Key improvements to Windows SharePoint Services in Version 3.0 include:
Improvements to collaboration workspaces: SharePoint sites now offer e-mail and directory integration, alerts, RSS
publishing, templates for building blogs (also known as weblogs) and wikis (Web sites that can be quickly edited by team
members—no special technical knowledge required), event and task tracking, improved usability, enhanced site
navigation, and more.
Enhancements to content storage: SharePoint lists and libraries now provide per-item security for better data control and
integrity, a recycle bin, and enhanced flexibility for storing more types of content. Row and column capacity has also
been increased, as has retrieval speed. Windows SharePoint Services 3.0 can be easily integrated with smart client tools.
In particular, close integration with Microsoft Office Outlook 2007 provides offline access to events, contacts, discussions,
tasks, and documents.
Easier provisioning of workspaces: Windows SharePoint Services 3.0 provides more sophisticated and flexible security, as
well as greater control over security settings and permissions.
A more robust foundation for Web applications: Windows SharePoint Services 3.0 provides greater flexibility for
customization and development of Web-based services and applications built on the Windows SharePoint Services
platform.
My company currently uses Windows SharePoint Services. Why should we upgrade to Windows
SharePoint Services 3.0?
Windows SharePoint Services 3.0 offers many new and enhanced features that help business organizations of all sizes
further improve individual and team productivity, and the efficiency of their business processes. These new and improved
features help employees to implement and manage workspaces and team sites more easily without help from IT, simplify
and improve the management and maintenance of documents stored on SharePoint sites, and provide more robust and
easy-to-use collaboration tools that encourage information sharing within the organization. Windows SharePoint Services
3.0 also provides IT departments with enhanced control of company resources and a more flexible and robust foundation
for building new, Web-based applications and services that can connect to and capitalize on existing line-of-business
applications.
How does Windows SharePoint Services integrate with the Microsoft Office system?
Through a set of Web services and documented application interfaces, Windows SharePoint Services can be easily
integrated with smart client tools. Users easily adopt these new tools because of their similarity to other familiar
environments, such as the Microsoft Office system. For example, Microsoft Office Word, Microsoft Office Excel, Microsoft
Office PowerPoint, Microsoft Office InfoPath, Microsoft Office Project, and Microsoft Office OneNote can use information
in SharePoint sites natively. Users can create workspaces, post and edit documents, and assign tasks, all while working on
documents stored in SharePoint sites. With Microsoft Office Outlook 2007, users can view calendars and contact lists
stored on SharePoint sites and can create and manage sites for editing documents and organizing meetings.
What is the relationship between Windows SharePoint Services, Microsoft Office SharePoint Server
2007, and Microsoft Office SharePoint Designer 2007?
Windows SharePoint Services is a key component of Microsoft SharePoint Products and Technologies, which include:
Windows SharePoint Services, formerly named SharePoint Team Services, a versatile technology in Windows Server
2003. In addition to its collaborative features, Windows SharePoint Services also exposes platform services and a
common framework for document storage and management, as well as search, workflow, rights management,
administration, and deployment features. These services provide the foundation for building scalable business
applications.
Office SharePoint Server 2007, an integrated suite of easy-to-use server applications that help people and teams improve
their efficiency and effectiveness. Office SharePoint Server 2007 connects sites, people, and business processes—
facilitating knowledge sharing by offering ready-to-go, enterprise-wide functionality for records management, search,
workflows, portals, personalized sites, and more. Office SharePoint Server 2007 extends the capabilities of Windows
SharePoint Services by providing highly flexible organization and management tools for SharePoint sites, and by making
it possible for teams to publish information to the entire organization.
Office SharePoint Designer 2007, which provides tools for customizing Windows SharePoint Services and Office
SharePoint Server 2007 sites, and for creating reporting tools and application templates without writing new code or
deploying new code on your servers.
Microsoft Office InfoPath 2007
Frequently Asked Questions
Overview
What is Office InfoPath 2007 and what does it do?
Office InfoPath 2007 can help you efficiently gather information through rich, dynamic forms. The information collected
can easily be reused throughout organizations and across business processes because Office InfoPath 2007 uses XML
and other standards to integrate with your existing infrastructure. Office InfoPath 2007 customers who share information
across their organizations and business processes can help improve their business impact. Microsoft Office SharePoint
Server 2007 offers InfoPath Forms Services to help customers get control over their forms management, as well as
extending the reach of electronic forms to Web browsers and mobile devices.
What does Office InfoPath 2007 provide?
Office InfoPath 2007 provides you with an easy and efficient way to create, deploy, and manage rich, interactive forms.
In addition, Office InfoPath 2007 provides a user-friendly interface for entering information using the familiar Microsoft
Office user interface. Ready-to-use sample forms in Office InfoPath 2007 provide templates for common usage scenarios.
What do InfoPath Forms Services and Office SharePoint Server 2007 provide?
Office SharePoint Server 2007 with InfoPath Forms Services provides organizations with a tool to centralize the
management and deployment of electronic forms across the organizations. InfoPath Forms Services also adds the
powerful new capability to render InfoPath forms to Web browsers and mobile devices, so that people can fill out forms
without having InfoPath installed.
Who is Office InfoPath 2007 designed for?
Office InfoPath 2007 and InfoPath Forms Services were designed to work together, enabling teams and organizations to
collect and use information easier. Office InfoPath 2007 is valuable to organizations that need an efficient and flexible
way to collect and integrate information using the familiar Microsoft Office environment. It also provides standards-based
integration with your current infrasturcture. Users of many skill levels can create and deploy electronic forms to efficiently
gather information.
Why should I consider using Office InfoPath 2007?
Office InfoPath 2007 can help you obtain information in a timely manner, which can then help you make informed and
effective decisions. You can use Office InfoPath 2007 to:
Collect information quickly and validate it against your organization's business criteria. This helps reduce errors, prevents
you from having to redo work, and can help you get the information you need more quickly and accurately.
Gather information so that it can be reused and shared across business processes and throughout your organization.
Provide you with a flexible way to collect information so you can adjust to changing business conditions.
Take advantage of existing IT investments and knowledge to ease deployment costs.
Structure information gathering processes that are difficult to manage or require excessive manual review and validation.
What are some of the typical ways teams and organizations might use Office InfoPath 2007 and
InfoPath Forms Services?
Office InfoPath 2007 and InfoPath Forms Services can be applied to many different scenarios, either within organizations
and workgroups, or across suppliers and partners. Using InfoPath forms solutions:
A division manager can design and implement a performance appraisal system.
A company can implement a timecard or expense reporting system. The IT department can centralize the management
of forms for every organization under in a single environment
A health insurance company can create and implement its forms, and then integrate them into its database system and
with the business processes of member hospitals.
A team or workgroup can submit weekly status reports.
When do I need InfoPath and when should I use Office SharePoint Server 2007 and InfoPath Forms
Services?
When combined as a forms platform, Office InfoPath 2007and InfoPath Forms Services provide an end-to-end solution for
organizations that seek to streamline forms-driven processes using electronic forms.
Office InfoPath 2007 is used for designing and deploying forms, as well as enabling rich client fill in. Office InfoPath
2007 is used to deploy InfoPath forms as Microsoft Outlook e-mail messages.
Office InfoPath 2007 is also used to collect information and update Microsoft Access databases automatically
InfoPath Forms Services is used to centralize the management of forms throughout the entire organization. InfoPath
Forms Services is used to extend InfoPath forms to Web browsers and mobile devices.
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